Every company, business, law firm, government agency and learning institution is required by law to retain documents for a given period of time. This can be a year, two years or five years depending on the nature of the documents. These documents are usually archived. After the mandatory retention period has lapsed, the files and documents can be destroyed. Most firms are not able to properly dispose of these documents. Since they cannot be thrown in the trash due to the sensitive information they contain, a document shredding or destruction company must be hired to help with the disposal. To get the best document shredding Kent residents should create a shortlist of the top-rated service providers and compare them.
Only firms that have a lot of experience in the document destruction industry should be considered. This is because they have a proven track record of safely disposing of sensitive documents. The types of clients a firm has been working with must also be checked because you are looking for someone who has previously been destroying or shredding similar types of documents.
Once you have made a shortlist of potential service providers, be sure to check their licenses. You want to hire a firm that has been licensed to offer document destruction services in Kent. The licensing authority and the expiry date of the license as well as the license category must all be taken into consideration.
You are obviously looking for a trusted and reliable document shredding firm. Therefore, you should check how different firms have been rated based on confidentiality, customer service, reliability and effectiveness. The ideal firm should also be willing to sign a non-disclosure agreement (NDA), to ensure no information will be copied or leaked.
Affordability is always a key factor of consideration. For this reason, be sure to ask all the document shredding Kent on your list to provide you with their quotes. A comparison of those quotes will enable you to make an informed decision. Be sure to check what the quotes cover to ensure you have all the information you need to choose the right contractor.
Service providers need to have liability protection. This is because an employee may get injured while shredding documents. Some documents may also not be shredded completely, which means that sensitive information can fall into the wrong hands. Therefore, you should take your time to consider the main factors before making a decision. That said, the ideal contractor should have a valid insurance policy that offers protection to both parties against all possible risks.