When you need to create a digital library of all your official documents, including receipts and books of accounts, you have to hire the most reliable document scanning company to offer the service. To get the best document imaging services, you have to create a shortlist of the most reputable service providers. Be sure to start by creating a list of the most trusted service providers in the city. Once you have the list, you can start narrowing down the search by considering the factors listed below.
i) Industry Experience
Only firms with a lot of experience in the industry should be considered. This is because they have done similar jobs in the past and developed procedures or protocols to follow to ensure the client gets the best results possible. Therefore, you have to check the number of document scanning jobs the firm has handled over the years and the number of years the firm have been in business. This is crucial as experienced firms are known to offer quality services.
ii) Type of Equipment
Imaging devices are not the same. There are some devices that can scan dozens of pages per minute. There are also others that can only manage to scan a few pages per minute. The quality of the scanned images will also differ from one device to the next. Since you want the best possible services, be sure to spend some time looking for a firm that has the highest quality of imaging equipment available on the market.
iii) Cost
Imaging companies normally have different billing techniques. There are those that bill per hour as well as those that bill per page scanned page. Whatever the case, be sure to compare the fees charged by the imaging companies you have shortlisted.
iv) Guarantees
Only firms that offer guarantees and assurances should be considered. This is because you want an assurance that the job will be completed within the timeline you have set. If a firm fails to complete the job within the specified turnaround time, they should be willing to give you a full refund or a huge discount.
v) Reputation
When creating a digital library of your official records, you should be careful about whom you hire. After all, you do not want sensitive information to end up in the wrong hands. For this reason, you have to read a number of reviews to get additional information about the reputation of a document scanning company before making a decision. If you know what to look for, you will find a lot of useful information.